How to organize your departure for the Erasmus+ study mobility
What to do after the acceptance of the mobility
After the acceptance of the mobility in the proposed university, the Student Mobility office will publish the official ranking with the names of the students who won the scholarship for the Erasmus mobility.
It is always possible to turn down the mobility by sending an email to relint@economia.unifi.it. However, students should be aware that both their place and scholarship will be lost and consequently no one would benefit from it.
When do I leave for my Erasmus mobility?
You can choose between the first or the second semester with reference to the academic calendar of the partner university. The Erasmus period covers the welcome day or week, the period when lectures are held and the exams period.
The nomination
After the acceptance, the International Relations Office send the nominations of the selected students to all partner universities indicating the chosen semester of mobility. Then, each partner university gets in contact with its students by email giving instructions on how to do the application.
The application
By filling in the application you are requesting admission, as an Erasmus student, to the partner university.
Every partner university has its own application procedure. Therefore students have to refer to the email received by the university in order to prepare and send the requested documents.
The International Relations Office helps students in many ways: by issuing the language certificates, validating the transcript of records, signing the application forms, etc.
You can download your own transcript of records to be sent to the partner university from your SOL area by going on the top right: MENU > SEGRETERIA > CERTIFICATI > Autocertificazione Iscrizione con Esami Superati (English Version).
Please bear in mind that the application must include the following information:
INTERNATIONAL COORDINATORS:
MONICA FARAONI – FRANCESCO GUIDI BRUSCOLI
PH: +39 055 275 9030
EMAIL: relint@economia.unifi.it
Erasmus code: IFIRENZE01
HOME INSTITUTION: Università degli Studi Firenze, Scuola di Economia e Management, Via delle Pandette 32 - 50127 Firenze (Italy)
The Learning Agreement
It contains the list of the exams you take when abroad and the corresponding exams you will have recognized upon return. You will choose the exams from the list provided by the partner university and will fill in the LA together with the Erasmus tutor of your study program.
The LA has to be done online: https://www.economia.unifi.it/vp-563-tutorial-learning-agreement-on-sol-english-version.html
Students staying abroad for 1 semester generally fill in a LA with 30 CFU/ECTS.
Students staying abroad for the full year fill in a LA with 60 CFU/ECTS.
Students enrolled in a master's degree can stay abroad for a maximum of 1 semester (30 CFU/ECTS)
After the application
Generally, a few weeks after the application, the student receives an Acceptance Letter from the partner university giving full instructions about the mobility and the academic calendar.
Where to stay abroad
At the moment of the application, the partner university generally asks the students if they need a room in the student residence or gives detailed information in order to apply for public or private rooms or apartments to rent.
If you do not receive any information please contact the International Relations Office, which can help you deal with that.
The scholarship agreement
Before the departure, the students receive an email instructing them to go to the Student Mobility office, in charge of the scholarship, in order to sign the agreement and to receive the money in their bank account.
Is it possible to take exams in Florence during the mobility?
Yes, you can.
How to have foreign language knowledge recognized
Only for Bachelor students (EA, EC, SECI).
If during your mobility period, you pass at least 12 ore18 CFU in a foreign language, when at home you can ask for the recognition of the exam of that language (maximum 6 CFU). The grade will be calculated as the weighted average of the grades obtained in the exams abroad. This procedure will be carried out by the International Relations Office.
Erasmus credits
These credits count as the free-choice (elective subjects) credits of your study plan. They can be used to recognize an exam taken abroad if it does not have a corresponding exam at the University of Florence. In this case, you will have entered the name of the foreign exam in your study plan.
How to ask for an extension of the Erasmus mobility
It is possible to ask for an extension using the following form. This form has to be filled in by the student, signed by the partner university and sent to the International Relations office (relint@economia.unifi.it).
The student has to send the request at least 1 month before the end of his/her mobility.
Please note that the extension period is not covered by the scholarship.
The scholarship
The scholarship is calculated in days. This means that if you received a scholarship for 4 months and you return home after 3 months and 16 days, you will have to give back the corresponding amount of 14 days.
What to do once you are back home
Within 15 days from your return, you must bring your certificate of attendance to the Student Mobility Office in Piazza San Marco. Then, you have to go to the International Relations Office in order to start the credits’ recognition process.
After fulfilling these tasks, you will receive by email the form to be filled with the information about your mobility.
The credits’ recognition process
The credits’ recognition has to be requested to the International Relations Office after having received the transcript of records from the partner university. The student must fill in the Learning Agreement after the mobility (LA AFTER), sign it and take it to the office.
Students who have to make integrations must go to the International Relations Office within 2 weeks of returning from their mobility to define the modalities and times of integration. The integrations, in any case, must be concluded by 30 April for the mobility of the first semester and by 30 September for the mobility of the second semester.
The recognition is discussed and approved by the Committee of the student’s study program.
After the approval, the exams and grades will be registered in the student career.
This process generally takes 2 months so be informed that it is not possible to graduate in the February session if your mobility ends in January or in the July session if your mobility ends in June.
The foreign grades are converted using the following conversion table
Insurance
Every student of the University of Florence is insured for Civil Responsibility and Accidents.
You can find all the information here http://www.unifi.it/vp-4165-assicurazioni.html
How to turn down or interrupt the Erasmus program
It is possible to turn down your post by sending an email to relint@economia.unifi.it
If you already received the scholarship you will have to return all monies received.
If you decide to interrupt the mobility when already abroad, the following applies: if you have spent abroad less than 2 months, you will have to return the full scholarship; if you spent abroad more than 2 months, you will have to return only the remaining days.
Last update
11.01.2024