Extra UE Mobility for Studies
The selection process
Every year the university opens a selection process for extra European mobility (usually between January and February), giving students the possibility to attend courses in universities outside the European Union. The selection announcement indicates the necessary requirements for the admission, the criteria and the deadline to submit an application, the list of partner universities, and all the necessary information to participate.
Submitting an application
The application for extra European mobility can be submitted by any student who is regularly enrolled at the School of Economics and Management without restriction of nationality (each selected student, however, must obtain the visa at his/her own embassy). Students should possess an adequate knowledge of the language required by the host institution. Students enrolled in single courses, master courses or PhD programs cannot participate.
Note: During the university career it is possible to participate to all three programs of mobility (Erasmus Studio, Erasmus Traineeship and Extra-European Mobility), but a gap of at least two weeks between one program and the other is required. If all three selection processes are open at the same time, it is possible to apply to more than one.
After the opening of the selection process and the publication of the list of partner universities, students should collect all the necessary information in order to choose the most appropriate destination. It is possible to find information in the websites of each partner university.
In order to help students in the selection of an Extra-European destination, the School of Economics and Management has prepared this document, with information provided by partners.
The exams to be taken at the foreign university and the corresponding Italian exams must be listed in the Learning Agreement (within the application form); these choices will be considered as “provisional” and will be used exclusively for the evaluation of the application: therefore it is not necessary to consult any professor at this stage.
The period of extra European mobility is aimed at:
- Attending courses at partner universities
- Integrate a study period with an internship period
- Carry out research for the final dissertation
The application must be submitted by using THIS form and must be sent by 18 February 2019 to firstname.lastname@example.org
The commission will evaluate the application and will calculate the rankings based on the following criteria:
Two elements contribute to the score: regularity in studies (maximum 35 points) and grades in the exams (maximum 35 points).
The criteria to evaluate first-year master students are different from those used for the undergraduate students or master students from the second year onward (read the instructions for detailed information).
Max 70 punti
10 points for a certified level equal to C2
9 points for a certified level equal to C1
7 points for a certified level equale to B2
5 points for a certified level equal to B1
2 points for a certified level equal to A2
1 point for a certified level equal to A1
Max 15 punti
The application is considered eligible only with a minimum of 8 points obtneined in this section.
Max 15 punti
Accepted language certifications
- Passing an academic exam with a minimum of 3 CFU and a grade expressed in 30s or 100s
- Passing a test at B1 level at the “Centro Linguistico di Ateneo (CLA)” of the University of Florence
- Passing one of the following tests (with the grade indicated) not earlier than 4 years before the deadline for the selection process
If a student does not pass the exam with a minimum of 60/100, he/she will not be eligible for departure.
On the basis of these criteria, the rankings will be published in April 2018. Destinations will be allocated according to the position in the raking. If a student does not obtain the destination of choice, the examining commission can suggest another available location. Eligible students are invited to formalize their acceptance within 5 days from the receipt of the email notifying the results. They have to use the institutional e-mail provided at the moment of registration. Students will receive a mobility contribution (reimbursement of travel expenses + grant) depending on the availability of University resources. The reimbursement of travel expenses can cover a maximum of € 800,00. The grant can vary, depending on the duration of the mobility and on the destination country.
- Short mobility (1-2 months), € 500.
- One semester mobility (4-6 months), € 2.000 (Australia, Japan e USA) - € 1.800 (other countries)
- Annual mobility (7-12 months), € 4.000 (Australia, Japan, USA) - € 3.600 (other countries)
Once the destination is accepted, it is necessary to follow all the procedures in order to prepare the application (request for official enrollment at the foreign University). Every information and necessary documents are available at the Office of International Relations. Please note that it is necessary to obtain a visa for study: the application can be made at the embassy upon receipt of the nominal acceptance letter.
The Learning Agreement
The Learning Agreement must include the list of exams to be taken at the foreign university and the corresponding exams of the University of Florence. The Learning Agreement must be filled in before the departure, but it can be modified during the mobility, provided it is by with all interested parties. Before filling in the Learning Agreement, students are required to find and verify all the necessary information: exact name of the courses, indication of the number of local credits and equivalence between them and ECTS (European Credit Transfer System. 1 ECTS = 1 CFU). Students can contact the Office of International Relations for further information. After choosing the exams students must consult the tutor for international mobility of their Corso di studio (LIST OF TUTORS) in order to receive approval.
Students will then fill in the first page of the Learning Agreement (section: Before the mobility) and sign it; the tutor will also sign the document, which must then be submitted to the Office of International Relations.
If, once in the foreign university, a student has the necessity to modify the Learning agreement, he/she can do it, but only after consultation with the tutor (via e-mail). The new Leaning Agreement must be submitted by using the second page of the form (section: During the mobility). The student, the tutors in Florence and at the partner University must sign the document, which should then be sent to the Office of International Relations.
Certification of the study period
Before returning to Italy it is necessary to request at the Office for International Students at the host University an official document (with stamp and signature) assessing the start-date and the end-date of the period spent abroad. This document will be used to calculate the correct amount of the scholarship. In order to obtain the reimbursement of travel expenses it is advisable to keep the receipt of the plane ticket and the boarding cards: these documents must be delivered to the Office of International Relations upon return.
The Transcript of Records
The Transcript of Records (TOR) is the official document in which the foreign university indicates the exams that the student has taken during the mobility with the indication of credits and grades. It is generally sent to the Office of International Relations and/or to the student within two months from the end of the semester. The Office of International Relations will contact the student as soon as it receives the document (or the student has to notify the Office of International Relations if the transcript is sent to him/her).
The certification of the exams
The certification of the exams taken during the mobility period is not automatic, therefore it is necessary to make a specific request to the Office of International Relations.
To submit the request the student should
2. Fill in the Learning Agreement (section: After the mobility) and deliver it to the Office of International Relations together with the Transcript of Records.
The dossier will be discussed at the first committee of the student’s degree and will then be passed on to the relevant administrative office which will register the exams and the grades in the student’s page (at this point they will be visible on SOL).
Is strongly recommended not to plan the graduation in July or September if the mobility finishes in June, or in February if the mobility finishes in January, since there will be no time to receive the relevant documents from the partner University.
Undergraduate students (laurea triennale) who passed exams equivalent to at least 18 CFU abroad can request the recognition of up to 6 CFU of the language of the host country. They can do so when they request the conversion of the exams taken during the mobility.
Read the announcement for the selection process for Extra-European mobility for the academic year 2019-2020.