How to apply for the Erasmus+ Study programme
How to apply for the Erasmus+ Study programme
It is possible to send the application only during the period stated in the Call and exclusively through the online procedure at the following link: https://erasmus.unifi.it/
In order to login into the system students need their student number (numero di matricola) and password.
Timetable: Monday, Wednesday, Friday: 9am-1pm - Tuesday, Thursday: 3pm-4.30pm
Only PhD students or those who have obtained other mobility grants must click “Not” in order to waive the Erasmus+ scholarship.
What are the basic requirements for admission to the Erasmus+ for study Call?
- To be regularly enrolled full-time both for the current academic year and for the year following the issuing of the Call. Undergraduates can submit the application, graduate, enroll in the Master (Laurea magistrale) and go abroad, provided there is no interruption in the payment of university fees between the laurea triennale and magistrale.
- To know the language of the host university as indicated in the requirements on HERMES (for the certificates accepted by the Commission, consult the selection criteria attached to the Call).
- Those who have already participated in Erasmus for study within the LLP/Erasmus or Erasmus + programme may participate for a maximum of 12 months of Erasmus (both for study and traineeship) for each study cycle (12 months in the Bachelor + 12 months in Master + 12 months in PhD)
- The students of Single Courses are not eligible to apply
What are the selection criteria?
For the School of Economics and Management:
Number of CFU obteined before the deadline of the Call. This measured against the total number of CFU that the student should have passed in each year at the university: i.e. if C is the number of CFU obtained, 60 is the number of the theoretical CFU to be passed each year and I the number of years of enrollment, the coefficient is C/(60 x I):
20 points if the coefficient is higher than 1,00
15 points if the coefficient is between 1,00 and 0,90
12 points if the coefficient is between 0,89 and 0,80
10 points if the coefficient is between 0,79 and 0,70
8 points if the coefficient is lower than 0,69
It is possible to submit only one certificate for each Language (certifying the highest linguistic knowledge for each langauge)
18 points for certified level equal to C2
15 points for certified level equal to C1
10 points for certified level equal to B2
5 points for certified level equal to B1
2 points for certified level equal to A2
1 point for certified level equal to A1
Weighted average of grades obtained in the exams
30 points for an average between 29,5/30 and 30/30 and distinction
29 points for an average between 28,5/30 and 29,4/30
28 points for an average between 27,5/30 and 28,4/30
27 points for an average between 26,5/30 and 27,4/30
26 points for an average between 25,5/30 and 26,4/30
25 points for an average between 24,5/30 and 25,4/30
24 points for an average between 23,5/30 and 24,4/30
23 points for an average between 22,5/30 and 23,4/30
18 points for an average lower than 22,5/30
Students have to:
- Pass a university exam in the chosen language
- Pass the test at the linguistic center of the University of Florence (CLA): to know the level of your test consult www.cla.unifi.it (login with student number and password)
- Obtain one of the following certificates (with the minimum grade indicated below), not earlier than four years before the deadline of the Call (January 2014):
French: DELF B1
German: Zertifikat Deutsch (Goethe-Institut, OSD and equivalent)
Spanish: Dele Nivel B1 (Inicial) or dele Nivel B2 (intermediate)
N.B. if the CERTIFICATION owned by the student is not among those appearing in the dropdown MENU of the HERMES system but only among those previously indicated, select "Other ".
Please note that there are penalties for FALSE declarations (D.P.R. 445/2000). Random checks will be carried out.
Do I have to present linguistic certificates for all the languages in use at the foreign university I apply to?
It is possible to apply for only one of the languages used by the foreign university, but it is necessary to carefully check the access requirements for Erasmus students published on the website. It is advisable to check this information with the utmost care!
If the calls for Extra UE mobility or Erasmus for Traineeship are also open at the same time as the Erasmus for Study, it is possible to apply to all three and to carry out all three periods of mobility; however it is necessary leave at least two to three weeks' gap one period and another. The total number of months of mobility (Erasmus Study + Erasmus Traineeship) can not be more than 12.
Can I do Erasmus only for thesis research?
Students interested in carrying out only some research for their thesis (with a stay of minimum 3 months) are invited to contact the International Relations Service, as almost no Foreign University accepts students who do not enroll to semester courses to obtain at least 25/30 ECTS. The students concerned will still have to submit a written research project, signed and stamped by their Tutor, without which their request will be disregarded.
How many destinations can I choose?
Each student may apply to no more than TEN foreign universities in total, and it is mandatory to draw up the learning agreement only for the first. It is highly recommended that you select all ten locations of your choice.
Firstly, the choice must be directed towards a place where the foreign language in use is already known at a good level, i.e. equal to or greater than B1/B2. There are many foreign universities outside the UK that offer courses in English and do not require the knowledge of the local language, for example in Holland, France, Germany, Austria, Sweden, Finland, Czech Republic, Belgium, Lithuania, Poland, Hungary.
Secondly, it is necessary to consult the file with list of partner universitis attached to the Call and, among the partners of the School of Economics and Management, to verify the ISCED code of the disciplinary area in which Erasmus is possible. In fact, the student will be accepted by the Foreign University regardless of the course of study in which he is enrolled in Florence, but can follow the courses almost exclusively (with small exceptions) in the disciplinary area of the partnership exchange.
The most common ISCED are:
041 Business and Administration
Warning: This does not mean that it is mandatory for those who are enrolled in Business Administration to go to Partner Universities with code 041; it means that the Foreign University offers almost exclusively courses in that area, which all Erasmus students can attend regardless of their course of study.
Thirdly, it is necessary to verify the information about the foreign universities by visiting their websites, in particular the information page for Incoming Erasmus, where there may be rules or restrictions on the choice of exams for Visiting students and then consult their educational syllabus.
Once you have collected the information you will then have to check which courses provided by the foreign university can be included in your curriculum.
Of course! The months indicated are merely indicative of a maximum period, so it is necessary to check the real dates of start and end of the semester on the website of the Foreign University. For example in France many "semesters" last just over 3 months (from September to December exams included). Only bachelor students leaving in September can stay for the full year.
Can I choose exams at a different level (Bachelor, Master, Phd) than mine?
Bachelor students can apply exclusively to the BA level, offered by almost all the partners. Master students can apply to the 2nd level (Master) at the Universities that offer it; moreover, they can apply to Universities that offer only the BA level, but will then be able to take only 3rd- or 4th-year exams. In any case thay have to consult their Erasmus tutor for the Learning Agreement’s approval.
In the Hermes system the 1st level includes Bachelor Courses where the 2nd level includes Master Degree Courses.
Do I need to fill in the LEARNING AGREEMENT?
Yes, as stated in the Call, it is compulsory to fill in the Learning Agreement with the exams that you would like to take abroad, at least for the first chosen University.
It is not possible to take basic examinations (usually the 1st-year exams) and the examinations concerning Italian law. List of prohibited exams.
To receive advice on which exams to choose you can consult your Erasmus tutor who will also approve your Learning Agreement (List of tutors)
What does ECTS mean?
In the countries participating in the Erasmus programme, generally, the number of credits for each course is expressed in ECTS (European Credit Transfer System) where 1 ects is equal to 1 CFU. 1 ECTS in fact is worth 25 hours of total work, divided between 8 or 10 hours of lessons and the rest for the individual work.
In case the partner university does not automatically provide information in ECTS credits, the student will have to find information about the equivalence between the local credit and the ECTS/CFU.
How can I determine whether a foreign examination can be recognised in my study plan?
The most important rule to know is that all exams agreed with your Erasmus tutor will then be recognized. Therefore, you should always refer to him/her for the choice of exams.
Moreover, any exam taken in the foreign university shall have an equal or greater number of credits than the Italian one, and be more or less similar in content. No exceptions of any kind are allowed to this rule.
For Universities that adopt a credit system very different from ours it is possible to make compensations of credits, provided that the contents of the courses are similar and that the total number of credits is equal.
There are countries like Sweden where the exams are all of 7.5 Ects/CFU:4
exams of 7.5 each = 30 credits, which can become 5 exams of 6, or 2 of 6 + 2 of 9.
There are countries like England where the exams are all of 5 or 10 Ects/CFU:6
exams of 5 credits, can become 5 exams of 6, or 2 from 6 + 2 of 9.
1 exam of 5 + 1 exam of 10 = 15, can therefore be recognized as 1 exam of 6 and 1 of 9.
There are countries like Spain where there are only exams of 6:
3 Exams 6 = 18 Cfu can become 2 exams of 9.
This calculation is illustrated purely as an example and the actual confirmation of the exams proposed will be given by the Erasmus tutor approving the Learning Agreement.
If the compensation of exams is impossible, it is possible to do an integration in Florence:
Warning: even if the integration is taken in Florence (with its own grade), the exam will be registered as if it was taken abroad if the foreign part is bigger then the Italian part, or vice versa if the Italian part is bigger.
Is there a maximum or a minimum of CFU that can be made during Erasmus?
There is no minimum required by the University of Florence, but there can be a minimum required by the Foreign University, which may decide not to admit students who have a Learning Agreement with a lower number of credits than their requirement (18, 25, 30 Cfu per Semester).
In any case the maximum of credits per semester is always equal to 30 Cfu. Minor exceptions are possible (e.g. 36 Cfu).
Warning: Master's degree students are generally not allowed to take abroad exams for more than 30 Cfu. For more information you need to contact your Erasmus tutor.